By Lawyers have released a Working from Home Policy for adoption or amendment by firms. The new policy outlines consideration of a general nature as well as discussing security and confidentiality, insurance, working hours and so on. This new policy may be found in the Practice Management guide – Library of firm policies.

In response to subscriber feedback By Lawyers has enhanced content relating to staff training and continuing competence requirements. Additional guidance on the topic has been added to the Practice Management commentary and a new precedent ‘Training and development schedule’ provided. This precedent will help subscribers plan, review and record continuing competence activities as required by The Law Society and SRA.

From the 10th January 2020, the 5th Money Laundering Directive (5MLD) will come into force. In support of these new compliance requirements, By Lawyers has made several precedent amendments. In particular the Client Details and Verifying Identity precedent now recommends an electronic identification verification process but continues to support a manual process should that be necessary. Practitioners can elect whether the client has passed the verification successfully or whether the client details have been passed on to the AML Officer for enhanced due diligence. For manual verification practitioners are able to record an acknowledgment that identity documents were produced personally, and the photographic ID was a good likeness of the person producing them. Other changes include: The precedent now captures sex and nationality detail; and Politically exposed persons (PEP) are covered in greater depth with a number of suggested searches firms should be undertaking. The details about a PEP client can be recorded on the precedent along with the provision for a senior partner to authorise the firm to act. The retainer instructions have also been amended to include an acknowledgement that the instructions relate to a PEP and require a senior partner to authorise the firm to act.

The SRA changes coming in on the 25th November has seen the By Lawyers Practice Management manual updated. New information and precedents have been included as well as existing policies updated. Please note the many client care and terms of business precedents have also been updated.

Many subscribers will have noticed the file cover sheets now include a funny little code at the bottom of the page. This code is called a QR Code and it contains two identifiers that are used to identify the law firm and the matter. Should a firm use the FileMan Information Management system for long term file storage this will assist to streamline the process.

A summary of the rules and responsibilities for client money has been included in the Practice Management guide. They are expressed as a straightforward and easily understood appreciation of the essential obligations and professional responsibility when handling client money.

By Lawyers is monitoring the increasing emphasis on anti-money laundering in the profession. Read more...

The Practice Management publication is undergoing a makeover to ensure it complies with best practice and SRA regulations. Read more...

Legal Aid Regulations have been amended to exclude payments made under the Windrush Compensation Scheme as income or capital in determining the eligibility of legal aid.

The Core Practice Management Standards of the Conveyancing Quality Scheme commenced today. These standards help to clarify the scheme requirements and assist firms to implement the necessary policies, procedures and plans.

At By Lawyers we love to hear from you. After all, our philosophy is focused on practical materials to assist practitioners to get the job done and to enjoy practice more. At the bottom of each matter plan we have included a hyperlink to Comments & Suggestions. Clicking on the link will open a form which users can fill out and submit. The form will require your name and email but that is simply so we can respond to you personally. Is there a precedent you need? A topic to be discussed? A point of view to be expressed? Share with us. We would love to hear from you!